Holy CrossEvent Management System 

Holy Cross

Event Management System 

Staff and faculty members are free to reserve indoor spaces through EMS.  There are no social distancing requirements, so the room capacities have been returned to their pre-COVID levels.  Tables in the tent on the Stein Quad are also reservable through EMS. To reserve space on the Stein Quad, choose the Staff and Faculty Request Event and enter Edith Stein Hall for the location. 

Outdoor spaces other than the tables under the Stein tent are not normally reservable.  Faculty and staff can use these outdoor spaces on a first come first serve basis.  The Stein Tent is set up with individual tables that can be reserved for small group meetings/faculty office hours.  Given its configuration, the tent is not well situated for classes.  It is more appropriately set up for small groups/office hours.  If the tent is reserved for a class or event,  tables will not be available to reserve.  If other groups have reserved tables under the tent, the larger tent area will not be available for class or other event use.  

Space in the Stein Tent must be reserved at least 3 days in advance. 

Welcome to the Holy Cross Event Management System. Through EMS you can reserve space for meetings & events, include any audio visual resources needed, and add catering services, including dining services pick-ups and deliveries. 

The following information is required to complete your request:

  • Date, Start & End time
  • Facility location
  • Attendance
  • Room set up type
  • Event Name
  • Event type (this should match your event: meeting, luncheon lobby table, etc. If you don’t see a match, use “meeting” as the event type. 
  • Organization
  • Contact information: name, telephone number, email address

By clicking on the reoccurrence tab, you can request a series of meetings on one reservation.
If your request includes catering services, (for billing purposes) you must enter each date separately.When including catering services, a complete chart string is required. Below is a sample of a required chart string which includes your account, fund organization, program, subclass, project (if applicable).  

Note: Please do not enter spaces or hyphens, i.e. 54501000310500700000000  

Your requests are submitted in a “tentative” status, and while in the “tentative” status, you can edit your request in the following ways: changing the number of attendees, adding or deleting resources, adding notes, or even cancelling your request. Spaces requested are subject to review and may be changed for scheduling and setup purposes.

You can make the same edits to your request in a “confirmed” status as well with the following exceptions: you can not edit the date, time or location of your event. You would need to call the Scheduler, to make those changes for you.  To cancel an event within a 24 hour period/next day, you would need to call the Scheduler and Dining Services (if catering is included) as soon as possible.  

One week prior to your event, you will receive a reminder to REVIEW your upcoming event. At this time, you are able to make all necessary additions or changes as listed above.